AWS prescriptive-guidance documentation change
Summary
Updated breadcrumb navigation link text, reformatted subpoint list with bullet points, standardized apostrophe usage, removed external guide reference, and significantly expanded sustainability plan content with detailed implementation guidance
Security assessment
Changes focus on organizational change management processes, documentation structure, and sustainability planning without addressing security vulnerabilities, controls, or incidents. The expanded sustainability plan content discusses operational continuity and adoption metrics but contains no security-specific content or references to security practices.
Diff
diff --git a/prescriptive-guidance/latest/strategy-ocm/envision-future.md b/prescriptive-guidance/latest/strategy-ocm/envision-future.md index f72cb80d5..153fec4cc 100644 --- a//prescriptive-guidance/latest/strategy-ocm/envision-future.md +++ b//prescriptive-guidance/latest/strategy-ocm/envision-future.md @@ -5 +5 @@ -[Documentation](/index.html)[AWS Prescriptive Guidance](https://aws.amazon.com/prescriptive-guidance/)[AWS Change Acceleration 6-Point Framework and OCM Toolkit](welcome.html) +[Documentation](/index.html)[AWS Prescriptive Guidance](https://aws.amazon.com/prescriptive-guidance/)[AWS Change Acceleration 6-Point Framework and Organizational Change Management Toolkit](introduction.html) @@ -13 +13 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.1 Create change acceleration strategy and plan + * 3.1 Create change acceleration strategy and plan @@ -15 +15 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.2 Create communication strategy and plan + * 3.2 Create communication strategy and plan @@ -17 +17 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.3 Create engagement strategy and plan + * 3.3 Create engagement strategy and plan @@ -19 +19 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.4 Create training strategy and plan + * 3.4 Create training strategy and plan @@ -21 +21,5 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.5 Create risk mitigation strategy and plan + * 3.5 Create risk mitigation strategy and plan + + * 3.6 Develop sponsor roadmap + + * 3.7 Develop sustainability plan @@ -23 +26,0 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.6 Develop sponsor roadmap @@ -25 +27,0 @@ Envision the Future is designed to create a change acceleration strategy and pla -3.7 Develop sustainability plan @@ -27 +28,0 @@ Envision the Future is designed to create a change acceleration strategy and pla -This section provides a brief overview of Envision the Future and its subpoints. For a detailed discussion, see the guide [AWS Organizational Change Acceleration (OCA) 6-Point Framework – 3. Envision the Future](https://docs.aws.amazon.com/prescriptive-guidance/latest/oca-framework-envision-future/). @@ -59 +60 @@ As your cloud transformation evolves, your communications teams must ensure that -Communications promote cloud transformation and change acceleration awareness, which is the first step in getting a group of people to embrace new ways of working. Communications also cover the cultural aspects of the change and provide the answer to the question "What’s in it for me?". Furthermore, communications motivate future state and transitional state behavior. Setting a communication cadence reduces uncertainty and minimizes resistance to, and risk of rejection of, changes. A communications strategy gives key stakeholders the ability to drive awareness, understanding, and commitment across the cloud transformation project. +Communications promote cloud transformation and change acceleration awareness, which is the first step in getting a group of people to embrace new ways of working. Communications also cover the cultural aspects of the change and provide the answer to the question "What's in it for me?". Furthermore, communications motivate future state and transitional state behavior. Setting a communication cadence reduces uncertainty and minimizes resistance to, and risk of rejection of, changes. A communications strategy gives key stakeholders the ability to drive awareness, understanding, and commitment across the cloud transformation project. @@ -83 +84 @@ _What is it?_ -A training strategy and plan identify the training that has to be delivered, and the process for developing and delivering the training program. These documents help users make the connections between the information they received from the communications team and the way they will work in the future to perform their roles in a cloud-transformed future state. To deliver training that meets the requirements of your cloud team, it’s essential to create a training program that identifies training needs, outlines training to support those needs, and develops and delivers the training. The training strategy outlines the approach and process that will be followed to create and implement the cloud migration or modernization training program. It includes a learning needs assessment, a high-level approach to develop and implement the training program, and an overview of the development process for training materials. +A training strategy and plan identify the training that has to be delivered, and the process for developing and delivering the training program. These documents help users make the connections between the information they received from the communications team and the way they will work in the future to perform their roles in a cloud-transformed future state. To deliver training that meets the requirements of your cloud team, it's essential to create a training program that identifies training needs, outlines training to support those needs, and develops and delivers the training. The training strategy outlines the approach and process that will be followed to create and implement the cloud migration or modernization training program. It includes a learning needs assessment, a high-level approach to develop and implement the training program, and an overview of the development process for training materials. @@ -101 +102 @@ Training strategy and planning efforts start at the beginning of your cloud tran -An AWS Learning Needs Analysis can be conducted before a program starts, to baseline the organization’s skill set, or it can be run later in the program, after the cloud transformation has been announced and leaders are looking to budget and plan training curriculum. +An AWS Learning Needs Analysis can be conducted before a program starts, to baseline the organization's skill set, or it can be run later in the program, after the cloud transformation has been announced and leaders are looking to budget and plan training curriculum. @@ -135 +136 @@ _What is it?_ -A sustainability plan describes the desired future state behaviors and organizational structures beyond the initial phases of cloud migration or modernization. It helps establish the ongoing adoption of cloud technologies, the use of repeatable patterns and processes, and continuous training efforts in alignment with evolving technologies. The sustainability plan continues beyond the initial cloud transformation, migration, or modernization effort to drive the original vision, business value, and benefits over the long term. It reinforces the processes and behaviors expected in the future state model. +A _sustainability plan_ provides a proactive approach for transitioning organizational change acceleration (OCA) activities from project status to business as usual (BAU). It describes the desired future state behaviors and organizational structures beyond the initial phases of cloud migration or modernization. The plan helps establish the ongoing adoption of cloud technologies, the use of repeatable patterns and processes, and continuous training efforts in alignment with evolving technologies. By developing this plan early in the cloud journey, you can create a roadmap for ensuring ownership of the cloud transformation and minimize the risk of abandoning the project soon after its adoption. The sustainability plan continues beyond the initial cloud transformation effort to drive the original vision, business value, and benefits over the long term. @@ -139 +140 @@ _Why is it valuable?_ -The sustainability plan looks beyond the initial cloud migration phase with the intent to secure the steps necessary to support the adoption of the future state model, and to stand the test of time. It provides a mechanism for future-proofing the cloud transformation, as people and technologies evolve over time. +The sustainability plan looks beyond the initial cloud migration phase to help the organization adopt the future state model and stand the test of time. It provides a mechanism for future-proofing the cloud transformation as people and technologies evolve. An effective sustainability plan ensures long-term adoption of cloud technologies and practices, reduces the risk of reverting to old ways of working, embeds cloud-centric culture into the organization, maximizes return on investment (ROI) in cloud transformation efforts, and supports continuous improvement and innovation. In the early stages of the cloud journey, the move to the cloud is treated as a high-priority project with dedicated behaviors and activities. At some point, however, the journey should stop being treated as a project and become business as usual. Sustaining improvement gains over time requires a proactive and systematic approach for creating internal sustainability and ownership. @@ -143 +144,13 @@ _When do you use it?_ -Develop a sustainability plan when the cloud transformation is under way and the team has gained experience with the process. It is typical for cloud migration and modernization teams to iterate and experiment how they operate, so creating a sustainability plan too early might result in some rework. Align planning activities with the leadership team to understand expectations beyond the initial phase of the cloud migration or modernization. It is critical to also consider organizational changes; gaps in positions, roles, responsibilities, and communications; additional training needs; and knowledge libraries or repositories. As the project progresses and the team works more rapidly and scales, the sustainability plan might evolve. It might become necessary to capture needs from weekly status updates, to make sure that the sustainability plan stays current and accurate. +Initiate the design of the sustainability plan in the Envision the Future stage of the cloud transformation lifecycle, and then scale the program as you progress. It is typical for cloud migration and modernization teams to iterate and experiment with how they operate, so creating a sustainability plan too early might result in some rework, but planning for sustainability from the beginning is critical to long-term success. + +Align planning activities with the cloud leadership team to understand and establish expectations beyond the initial phases of the cloud transformation journey. It is critical to consider organizational changes; gaps in positions, roles, and responsibilities; communication needs; additional training requirements; knowledge libraries or repositories; and business metrics correlated with OCA measures. As the project progresses and the team works more rapidly and scales, the sustainability plan evolves frequently. Capture needs from status meetings, retrospectives, and risk, action, issue, dependency (RAID) logs throughout the cloud journey to make sure that the sustainability plan stays current and accurate. + +When developing the sustainability plan, review your cloud strategy and objectives to determine if you are on track to achieve desired business outcomes. Develop the vision and goals for organizational change acceleration ownership of the future state. Evaluate your organization's ability to own and sustain each major component of your OCA strategy, including business value tracking, leadership commitment, culture change, communications, training plans, and talent strategies. For each component, consider resources, competencies, processes, structure, behaviors and tasks, and consequences and incentive systems. + +Plan early for how ongoing OCA activities will transition from the project team to sustained operations. Identify what formal structures and responsibilities need to be established and plan timeframes to re-evaluate ownership at intervals after project completion. Consider mechanisms to formalize change measurement through quarterly reporting, integrate cloud adoption metrics into employee performance plans, dedicate employee time to monitor cloud adoption, and align cloud-related activities with formal processes such as annual performance plans and compliance training. + +Address how communications, training, and metrics will continue beyond the initial transformation. Plan for transitioning communications management to the customer organization or sustaining function, including identifying communication champions and developing a communications roadmap. Plan to address training gaps discovered after migration, provide follow-up training plans, and create archives of training materials. Ensure that ongoing collection and monitoring of key metrics at multiple organizational levels will be in place, with data collection plans, automation, responsible, accountable, consulted, informed (RACI) matrices, and response plans. + +Consider how to implement knowledge transfer programs such as shadowing processes, creating a cloud transformation playbook, and developing mentorship programs. Plan for conducting cultural assessments to measure how well new ways of working are ingrained in operations. If you have a Cloud Center of Excellence (CCoE), plan to evaluate capability maturity and how the CCoE should evolve from a project-focused entity to a strategic driver of ongoing cloud innovation. Determine who will need to approve the completion of change acceleration activities and the transition to steady-state operations. + +When you include these planning activities as part of your initial sustainability plan, your organization will be well-positioned to sustain change and cloud adoption over the long term. Being patient, persistent, data-driven, and methodical will help your organization adhere to the sustainability plan and ensure that cloud investments continue to yield benefits well into the future.