AWS quick documentation change
Summary
Updated Outlook extension documentation from legacy to preview version, added security guidelines, data privacy details, usage policies, and sample prompts
Security assessment
The changes add significant security documentation including: data handling clarifications (no data sent without explicit prompts), privacy assurances (no data used for training), security warnings about potential sensitive data exposure in AI responses, and compliance references. However, there's no evidence this addresses a specific security vulnerability.
Diff
diff --git a/quick/latest/userguide/outlook-extension-guide.md b/quick/latest/userguide/outlook-extension-guide.md index 1a93fe3c8..c0fca4b92 100644 --- a//quick/latest/userguide/outlook-extension-guide.md +++ b//quick/latest/userguide/outlook-extension-guide.md @@ -7 +7,3 @@ -# Amazon Quick Microsoft Outlook extension (Legacy) +Microsoft Outlook extension usage guidelinesSample prompts + +# Amazon Quick Microsoft Outlook extension (Preview) @@ -11 +13,29 @@ -This is the legacy version of the Microsoft Outlook extension. We recommend using the new [Amazon Quick Microsoft Outlook extension (Preview)](./outlook-extension-preview-guide.html) for new deployments. +This extension is currently available as a preview. During the preview period, the extension is fully functional for end users and production workloads. Administrative features such as centralized deployment controls and usage monitoring are being developed and will be available when the extension becomes generally available. Functionality and features may change during the preview period. We recommend using this extension instead of the legacy Microsoft Outlook extension for new deployments. + +The Amazon Quick extension for Outlook helps you manage your entire inbox using natural language. You can summarize unread messages, organize your inbox, schedule meetings, and draft responses, all without leaving Outlook. + +You can search for Amazon Quick in the Microsoft Outlook app store or visit the [Quick for Outlook Microsoft store page](https://marketplace.microsoft.com/en-us/product/WA200010695) to add the extension. + +Key capabilities include: + + * **Inbox management:** Summarize and prioritize your unread emails, search for specific emails or discussions using natural language queries, and organize your inbox by moving emails to folders, flagging messages for follow-up, and more. + + * **Calendar and meeting management:** Summarize your calendar, find optimal meeting times with coworkers, and schedule meetings using natural language instructions. + + * **Email summaries and replies:** Open the Quick side panel to ask questions about an email thread in focus or generate a contextual reply. + + * **Enterprise knowledge integration:** Use Quick's knowledge sources to draft contextual responses to emails or to perform inbox and calendar tasks. + + * **External actions:** Perform actions in third-party applications using your configured [action connectors](https://docs.aws.amazon.com/quicksuite/latest/userguide/action-connectors.html) or apps directly from Outlook. + + + + +###### Important + + * The Amazon Quick Outlook extension uses generative AI to create and execute code within your Outlook application sandbox. AI can make mistakes and perform inaccurate actions within your Outlook mailbox. No email or content is read when the side panel is closed, and no data is sent to Amazon Quick unless you explicitly send a prompt. + + * Amazon Quick does not use your user data for service improvement or for training its underlying large language models (LLMs). + + + @@ -15 +45 @@ This is the legacy version of the Microsoft Outlook extension. We recommend usin -Before you deploy a Microsoft Outlook extension as an author, your Amazon Quick admin must [configure extension access to Microsoft Outlook](https://docs.aws.amazon.com/quicksuite/latest/userguide/outlook-extension.html). +Some features, such as inbox prioritization, calendar management, and email organization, require Microsoft Graph API permissions that must be granted by your administrator. If you are unable to perform these tasks, contact your administrator to ensure the required Graph API permissions have been approved for your organization. For more information, see [Microsoft Outlook extension permissions](./outlook-extension.html#outlook-permissions) in the admin guide. @@ -17 +47 @@ Before you deploy a Microsoft Outlook extension as an author, your Amazon Quick -The Amazon Quick Microsoft Outlook extension brings AI-powered assistance directly into email workflows, enabling access to organizational knowledge and document analysis without leaving Microsoft Outlook. +## Amazon Quick Microsoft Outlook extension usage guidelines @@ -19 +49 @@ The Amazon Quick Microsoft Outlook extension brings AI-powered assistance direct -Key capabilities include: +As a user, you are responsible for keeping company information safe. The following guidance helps you use Amazon Quick apps securely while maintaining data privacy and compliance. @@ -21 +51 @@ Key capabilities include: - * Extension access through Microsoft Outlook add-ins for continuous availability. +### Conversation retention and accuracy @@ -23 +53 @@ Key capabilities include: - * Email thread analysis and summarization for quick understanding of lengthy discussions. +Each conversation is stored for 30 days. You can review and manage your conversation history by choosing the conversation history button in the Outlook extension. @@ -25 +55 @@ Key capabilities include: - * Draft email responses based on conversation context and organizational knowledge. +Amazon Quick uses generative AI. You should review responses for accuracy. @@ -27 +57 @@ Key capabilities include: - * External actions in third-party applications using [action connectors](https://docs.aws.amazon.com/quicksuite/latest/userguide/action-connectors.html) configured by your organization. +Usage of the Amazon Quick extension for Microsoft Outlook is subject to the [AWS Responsible AI Policy](https://aws.amazon.com/ai/responsible-ai/policy/). @@ -29 +59 @@ Key capabilities include: - * Unlimited usage for enhanced email productivity and communication workflows. +### Security considerations @@ -31 +61 @@ Key capabilities include: - * General knowledge capabilities. +When you use Amazon Quick with email content, remember that responses reflect individual user permissions and content may include information not accessible to all email recipients. It may generate responses that contain sensitive data that can't be publicly shared. @@ -33 +63 @@ Key capabilities include: - * Company-specific information search when enabled. +To protect your organization's data, carefully evaluate email usage and plan deployment with data privacy in mind. Amazon Quick maintains strict data privacy by not using customer data for service improvements, not using customer data to enhance language models, and not indexing Microsoft Outlook conversations into your company's Amazon Quick instance. @@ -35 +65 @@ Key capabilities include: - * Source-attributed responses. +## Sample prompts @@ -37 +67 @@ Key capabilities include: - * File upload and processing of up to 20 files simultaneously. +The following prompts demonstrate common ways to use Quick within Outlook. You can adapt these to your specific needs. @@ -39 +69 @@ Key capabilities include: - * Contextual summaries and insights generation. + * "Summarize all unread emails and highlight any that need urgent responses today." @@ -40,0 +71 @@ Key capabilities include: + * "Draft a follow-up email to [contact name] referencing the key points from this thread." @@ -41,0 +73 @@ Key capabilities include: + * "Schedule a 30-minute meeting with the contacts in this email thread for next week." @@ -42,0 +75 @@ Key capabilities include: + * "Find all emails discussing [project name] and create a summary of action items." @@ -44 +77 @@ Key capabilities include: -###### Topics + * "Using data from my Quick space, draft a status update email for the leadership team on our quarterly metrics." @@ -46 +78,0 @@ Key capabilities include: - * [Amazon Quick Microsoft Outlook extension author guide](./outlook-extension-author-guide.html) @@ -48 +79,0 @@ Key capabilities include: - * [Amazon Quick Microsoft Outlook extension user guide](./outlook-extension-user-guide.html) @@ -50,0 +82 @@ Key capabilities include: +###### Tip @@ -51,0 +84 @@ Key capabilities include: +For best results, be specific in your prompts. Include names, dates, and goals. You can also reference your Quick spaces, dashboards, and knowledge bases for personalized results. @@ -59 +92 @@ To use the Amazon Web Services Documentation, Javascript must be enabled. Please -Microsoft Teams extension user guide +Using Amazon Quick Flows in the browser extension @@ -61 +94 @@ Microsoft Teams extension user guide -Microsoft Outlook extension author guide +Amazon Quick Microsoft Excel extension (Preview)